Complaints
At Hatching Dragons we believe that parents are entitled to expect courtesy and prompt, careful attention to their individual needs and wishes. We hope that at all times parents are happy with the service provided and we encourage parents to voice their appreciation to the staff concerned. We record all compliments and share these with staff and parents are invited to leave us reviews on Google Reviews, Facebook and Daynurseries.co.uk
We welcome any suggestions from parents on how we can improve our services, and will give prompt and serious attention to any concerns that parents may have. We have invested in our Customer Service systems via Hubspot's Service Helpdesk and have launched a new Customer Portal to collate "tickets" - issues that parents need us to resolve within a specific time frame - such that we can process issues arising more effectively and have appointed a dedicated Community Relations officer to manage these queries and concerns by working with the school to resolve matters. We have set Service Level Agreements for response times that we endeavour to meet to ensure parents feel supported:
- 4 hours for first response
- 24-48 hours for resolution
Any concerns will be dealt with professionally and promptly to ensure that any issues arising from them are handled effectively and to ensure the welfare of all children, enable ongoing cooperative partnership with parents and to continually improve the quality of the nursery.
We have a formal procedure for dealing with complaints where we are not able to resolve a concern. Where any concern or complaint relates to child protection, we follow our Safeguarding/Child Protection Policy.
Internal complaints procedure
Stage 1
If any parent should have cause for concern or any queries regarding the care or early learning provided by the nursery, they should in the first instance take it up with the child's key person or a senior member of staff/room leader.
Stage 2
If the issue remains unresolved or parents feel they have received an unsatisfactory outcome, then they must present their concerns in writing as a formal complaint to the nursery manager. The organisation maintains a customer service ticket desk online for any issues that parents feel are not being resolved - parents can access this directly here. The manager will then investigate the complaint and report back to the parent within 14 days. The manager will document the complaint fully and the actions taken in relation to it in the complaints tracker found within the management information pack. (Most complaints are usually resolved informally at stage 1 or 2.)
Stage 3
If the matter is still not resolved, the nursery will hold a formal meeting between the manager, parent and a senior staff member to ensure that it is dealt with comprehensively. The nursery will make a record of the meeting and document any actions. All parties present at the meeting will review the accuracy of the record, and be asked to sign to agree it and receive a copy. This will signify the conclusion of the procedure.
Stage 4
If the matter cannot be resolved to their satisfaction, then parents have the right to raise the matter with Ofsted. Parents are made aware that they can contact Ofsted at any time they have a concern, including at all stages of the complaints procedure, and are given information on how to contact Ofsted. Ofsted is the registering authority for nurseries in England and investigates all complaints that suggest a provider may not be meeting the requirements of the nursery’s registration. It risk assesses all complaints made and may visit the nursery to carry out a full inspection where it believes requirements are not met.
A record of complaints will be kept in the nursery. The record will include the name of the complainant, the nature of the complaint, date and time complaint received, action(s) taken, result of any investigations and any information given to the complainant including a dated response.
Parents will can request a copy of the the detailed outcome of the complaint excluding any sensitive information about individuals. However, all personal details relating to any complaint will be stored confidentially and will be only accessible by authorised personnel of a senior role. Ofsted inspectors will have access to this record at any time during visits to ensure actions have been met appropriately.
Disclaimer
Zero tolerance to the staff assault
Any form of violence, aggression, verbal or racial abuse against our staff is unacceptable. We will always press for the strongest penalties for anyone who assaults our staff. This can lead to immediate termination of the place within our nursery and criminal charges.
Contact details for Ofsted:
Email: enquiries@ofsted.gov.uk
Telephone: 0300 123 1231
By post:
Ofsted Piccadilly Gate Store Street Manchester M1 2WD
Parents will also be informed if the nursery becomes aware that they are going to be inspected and after inspection the nursery will provide a copy of the report to parents and/or carers of children attending on a regular basis.